Invoice Compliance Check
Revdoku’s Invoice Compliance checklist verifies that invoices contain all required business information, correct line-item math, proper tax calculations, and clear payment terms. It helps accounts payable teams catch errors before processing payment.
The Document
Invoice #1047 from Crestline Electric LLC (Denver, CO) to Meridian Property Group for electrical work at a commercial property. Includes labor, materials, and permit fees totaling $5,733.00 with 7.65% Colorado sales tax applied.
What Revdoku Found
Overall compliance score: 25% — 3 of 4 rules failed.
| Rule | Status | Key Finding |
|---|---|---|
| Invoice number & date | PASS | Invoice #1047, dated January 15, 2026. Both present and clearly displayed |
| Seller & buyer information | FAIL | Seller (Crestline Electric) missing email address and tax ID / EIN |
| Line items & math | FAIL | Tax calculation error: 7.65% of $5,337.50 = $408.32, but invoice shows $395.50. Total is off by $12.82 |
| Payment terms | FAIL | No payment due date. No Net 30/60/90 terms specified. No accepted payment methods listed beyond "make checks payable to" |
Compliance Report
Full compliance report generated by Revdoku showing pass/fail status, issue locations, and overall score.
Issues Breakdown
Seller & Buyer Information (FAIL)
Crestline Electric LLC provides a mailing address and phone number but no email address for correspondence and no tax identification number (EIN). Many jurisdictions and most corporate AP departments require a vendor tax ID before processing payment. The buyer (Meridian Property Group) information is complete.
Line Items & Math (FAIL)
The subtotal of $5,337.50 is correct (all seven line items add up). However, the sales tax calculation is wrong. 7.65% of $5,337.50 is $408.32, but the invoice lists $395.50 — a $12.82 discrepancy. This means the stated total of $5,733.00 is also incorrect; the correct total should be $5,745.82. Math errors on invoices can delay payment and create accounting reconciliation issues.
Payment Terms (FAIL)
The invoice says “Make checks payable to Crestline Electric LLC” but provides no due date, no net payment terms (Net 30, Net 60, etc.), and no alternative payment methods (bank transfer, ACH, credit card). Without clear terms, there is no enforceable payment deadline and no late-payment basis if the invoice goes unpaid.